Turning SharePoint stress into SharePoint success

By Nishwa Ashraf, Editorial Assistant, Melcrum

When the word “SharePoint” is uttered, what’s the first thing that pops into your head?

Is it: Collaboration? Microsoft? Content management?

Or how about: Confusing? Clunky? Lacks intuition?

Despite the fact that 40% of corporate intranets are now SharePoint based, and an increasing number of IT departments are keen to migrate to it as a communication platform for their company, it seems the same enthusiasm for the technology isn’t felt by many communicators.

For those who are new to SharePoint, simply wrapping your head around the prospect of how a new platform works, how it will be used, and the role you will play will certainly be amongst some of the questions on your mind. Then there’s the issue of what version to use, license fee bands and add-ons.

And for those already familiar with the platform, ending up with a multitude of team sites may be just one of the many challenges you have faced.

But if SharePoint does fail, it could be due to a governance issue, according to Sam Marshall, director of ClearBox Consulting and Melcrum’s trainer for the SharePoint for Internal Communicator’s course.

To ensure maximum value is derived, clarifying the business requirements, as well as the technical and functional needs is the first step towards successful execution of SharePoint.

Here are 10 questions you may want to address before diving headfirst into the implementation process:

1. What are the specific roles of the communication and IT departments?
2. Who “owns” the site?
3. Who will be administrator?
4. Who will manage content and how?
5. Has the balance between user-generated and corporate content been defined?
6. What are the metrics for content creation?
7. How will cross-functional content be managed and monitored?
8. Have policies on when to use and when not to use SharePoint been created?
9. What are the levels of moderation for different areas of the site?
10. Has a strategy been created to help employees adopt SharePoint?

These were just some of the many questions, Marshall covered at yesterday's SharePoint for Internal Communicator's course. If you’re cursing at the thought that you’ve missed out on an opportunity to know the ins and outs of the platform, worry not – we’ve still got a few places left for the next course on 9th September, so if you’re interested get booking!

So, is your company looking towards or using Sharepoint? I’d love to hear your stories.